What Makes An Excellent Wedding Planner

It all starts with passion, you need to have a passion for this business and love weddings. You have to be someone who gets excited for others weddings like it is your own. We all know the other characteristics that make up a good wedding planner: organized, creative, keen eye for detail…etc. but without passion an event will only be an event, it will never be a re-creation of a dream.

-Natasha, Head Planner and Owner, Events by Natasha

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How to Hire the Right Photographer

ImageChoosing the right photographer for your wedding is a very important decision you will make when planning your wedding. You want to make sure that you have beautiful photographs to cherish forever.

Here are some of my tips on hiring the right photographer for your wedding:

–       Sourcing- Social Media and the Internet have made it very easy to locate different photographers in your area, check out a number of photographer’s websites and reviews online before choosing your prospective list of ones to contact. After you have chosen your prospective list give these companies a call and set up a meeting with them, in order to find out the rest. You may need to go to a few consultations with a number of different companies until you find your best fit.

– Experience- make sure that this photographer has photographed previous weddings.

– Make sure the company explains to you who they will be sending in for your wedding, often time, they send in a different person then you originally had spoken to.

Personality- Make sure your personality and the photographer’s personality “clicks”, you want to make sure that you feel comfortable around this person, and your bridal party will as well.  If you don’t then it may cause “awkward” smiles or postures in the photographs and you don’t want that.

-Communication- Make sure what they are offering you, you actually understand it. Whether it is a full package, or  a-la-carte options, so you won’t be surprised at the end when you didn’t get something you thought you would. Make sure you understand the contract being signed, have somebody look it over or have them explain it to you thoroughly. You also want to find out about their deposits and payment procedures, as well as cancellation policy, and their policy on a photographer no-show. You also want to make sure you go over the important photographs that you want taken, and their timeline and schedule for the day.

–       Price- Make sure you ask and understand what goes into the price for the package you are interested in. Ask for a detailed price structure, including prints, exposures, and so forth. You will get higher priced photographers that have been around longer, and have more experience. If you are looking to go with someone a little cheaper, yet experienced, then you would go with a smaller named photographer. The only difference between the two is the “status”.

–       Bundles- If you are looking for a videographer for your wedding try sourcing out photographers that have packaged deals for video and photography.  A lot of companies offer these packages and it will allow you to save money, if you booked everything separately.

Until Next Time!

x-o-x-o

Natasha

Events by Natasha

www.eventsbynatasha.ca

Why You Should Hire a Corporate Event Planner

Companies have a number of events throughout the year, which are scheduled to acknowledge special occasions, reveal new products, or to recognize hard work that the employees do each year.

No matter the purpose of your event, it is very important that it runs as smooth as possible and is remembered for years to come.  In order to do this right it is very important to focus on the execution of these events, which is why companies should turn to an event planner to do the job right.

 When companies use an event planner they discover there are a lot of benefits in doing so. The primary benefit is that your company is hiring a person that is skilled and trained in doing this type of job, who has a keen eye for detail, and places importance on the execution of the event. This person has the expertise to make sure your event will run successfully.

Another benefit is that your company is using somebody who is acquainted within the event planning market, which allows your company to have a correct budget plan and provides your company with discounts from their preferred vendors, so your company can save money. Without an Event Planner, your company would not be able to obtain these discounts, which would cause your company to spend more money.

A third benefit is that the event planner is focused on your event and your event only.  When you have your own staff members planning an event, it causes them a lot of stress and adds on to their work load which can cause them to be late on other projects that they might have, or cause them to not put in a lot of effort into the proper execution of the event. When you also delegate this duty to a current employee, they may not be experienced in the event planning field and may not be aware of the numerous aspects incorporated in planning and running an event. This can cause a high expense event, causing your company to spend more money than they should be. Your employee also does not have any relations in the event planning world which leaves them open to being fully charged for services from vendors and unaware of how to save money with vendors.

When you hire an event planner it will allow you and your staff to focus on what you need to prepare or do for the event, and also enjoy the event without having to worry about anything.  So for your next event, why not hire a corporate event planner to do the job right.

For a list of our packages please visit www.eventsbynatasha.ca, we would love to hear from you!

Hiring a Wedding Day Coordinator

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The answer to saving a Bride’s sanity the day of her wedding, is Hiring a Wedding Day Coordinator. Your wedding is an event that you want to enjoy from the beginning to end, but how will you be able to do that if you have to:

– Make sure the vendors are on time?

– Delegate somebody to check out the reception and church before the guests arrive

– Oversee the decorations and set-up

– Pay all vendors

Those are just some of the tasks that you will have to coordinate the day of your wedding to make sure everything runs smoothly. Is that something that you are willing to do on the biggest day of your life? I don’t think so.  You are supposed to be a princess for this day and in order to be a princess you must sit back, relax, and enjoy your special day, and hire somebody to help you.

A Wedding Day Coordinator saves the bride’s sanity the day of her wedding, they allow the bride to relax while they run the show, whether it be managing the vendors or crisis management, the Wedding Day Coordinator will have everything under control.

While some banquet halls have an on-site wedding coordinator, they do not do the duties of a Wedding Day Coordinator. These wedding coordinators are more of a venue coordinator, they make sure that the venue is set-up and ready for your event. However, they do not liaise with your vendors, nor do they make sure all the last minute details are done.  Your Wedding Day Coordinator is the person who liaises with all vendors, guests, and you, and your groom of course throughout the entire day. They are going from venue to venue to make sure that everything is set-up and running the way that it should, if for any reason something does go wrong, and a vendor can not make it they have a list of vendors ready to fill the spot immediately.

Wedding Day Coordinator’s work with you a month before your wedding approaches to go over all of your planning and create time lines, checklists, and schedules, to ensure that the day will run smoothly and on schedule. They work with you to ensure that your dream becomes a reality on the biggest day of your life.

You deserve to relax on your big day, so let somebody else do all the work for you.

Events by Natasha offers a Day of Coordination package, starting at $650 (plus applicable taxes). This package can be customized to suit the couple’s needs and budget.  Let us help you relax and remain a princess on your big day.

 

 

Tips on Surviving a Bridal Show

Bridal shows can be a ton of fun and also provide you with a little insight into your wedding planning as well as give you a one stop shop to all vendors in the surrounding area.  Sometimes couples attend these shows and become overwhelmed with the amount of people and vendors there. The one thing that you need to keep in mind when you arrive is to go with the right attitude, take advantage of all the benefits,compare prices and services between vendors, and have fun! With the National Bridal Show coming up this weekend and more this season, here are some tips to help you get through the day.

  1. You should always register online before you attend the show, this will not only help you save time at the door but it will also help you save money on the entry fee as well. Bridal shows offer special discounted rates to brides that pre-register. Some bridal shows offer other incentives, the National Bridal Show offers free admission to all bride’s to be that register online before the event.
  2. Before you attend please create a new e-mail address designed only to hand out to vendors. This will help you save a lot of space in your own e-mail account inbox because after the show you will receive a ton of e-mails from vendors and you wouldn’t want your mailbox to get full of spam mail.
  3. Before you attend print out your contact information on an address label. This will help you save time at each booth when vendors ask for your contact information. Don’t forget to put your wedding date on the label as vendors like to know what day you are getting married.
  4. When you are at the show make sure you walk down every aisle and take everything in. Visit as much booths as possible, I suggest visiting each one of them and doing it slowly. By visiting each booth it allows you to compare prices and services between vendors. You also want to make sure you have some time to talk to each professional as well.
  5. This is one very important tip that I suggest to all brides, Bring a Notepad and Pen with you. The bridal show can be very overwhelming and you forget a lot of important details or ideas that you heard or seen during the day. By bringing a notepad and pen you can take notes from conversations with vendors and ideas that you see during the fashion show or at each booth. These notes will help you when you get home and look over all of the brochures you receive so you remember what each vendor had to say.
  6. Another important tip is to Bring a Credit Card, Debit Card, and Cheque Book with you. Vendors offer exclusive deals and discounts to bridal show attendees so you want to make sure you can have access to these deals if you decide to sign up for their services. Sometimes you may meet a vendor and want to book their services right there on the spot, bringing your credit, debit, or cheques you can pay for the deposit that day instead of having a chance of loosing your booking.
  7. Please Wear Comfortable Shoes, this is something that I can not stress enough. You will be at the bridal show all day, and you will be on your feet majority of the day. You want to make sure you are very comfortable while walking down each aisle.
  8. Bring your Groom, after all he is getting married too. Let him have a say in the wedding planning and take in his feelings and opinions. Don’t forget it’s not just your day, it’s his too.
  9. Make sure to Ask a lot of questions to each vendor. You want to make sure that you are doing your research on each vendor and finding out everything you need to know. Sometimes you may forget to ask some questions but do not worry you can always contact them later.
  10. It’s easy to remember ideas you see if you Bring a Camera or use your smart phone to take pictures. You will want to remember booth designs, vendors, and even dresses you see in the bridal fashion show.

Bridal shows are a very beneficial event for the bride and groom. So please take advantage of them, but do not forget these tips as they will help you survive the day!

Have any questions? Need any advice? Contact us info@eventsbynatasha.ca we would love to hear from you!

Until Next Time!

Natasha

Head Planner and Owner

Events by Natasha

http://www.eventsbynatasha.ca

info@eventsbynatasha.ca

Wedding Guestlist Tips

 

When it comes time to create your guest list it can cause a lot of stress and chaos from your Mother telling you who to invite, your Father insisting on inviting people that he hasn’t spoken to in years, or your mother in law wanting to invite all of her neighbours and friends. Whatever the case maybe, this is the part of your wedding where you may come across chaos or confusion, but don’t worry I have created some tips to help you with this process.

1. When you get engaged, your first reaction is to announce it to anybody and everybody around you. Which is normal because you are very excited, which you should be, however, sometimes when you announce it to every single person they may think that they will be invited to your wedding. Which will cause chaos for you when you are creating the guest list because these people are always the ones asking you ‘ When is the Wedding?’. Make sure before you announce all of your details over Social Media or to all of your networks that you have a clear vision of your wedding and the scope of the event. This will allow you to get a clear picture of how many people you are actually going to invite.

2. Make sure you are dividing the seats equally among you, your fiance, and both families. Which means if you are having a wedding of 300 people, you get 100, your fiance 100, and your family 50, and his 50. You want to make sure that each person has an equal amount of people that they can invite, no matter who is paying for the seats. This will help to resolve arguments during the process of planning the guest list as sometimes parent’s on both sides may feel that they must invite everybody they know.

3. Again, your parents and in-laws may feel the need that they have to invite every single person they know, or have come into contact with. This is not the case, your wedding is a very intimate celebration for you, your fiance, family, and loved ones. You should not have to invite people who you do not know, have not spoken to in a very long time, or that your parents or in-laws are forcing you to. For every bride this situation does occur and remember to keep your ground, make sure you make it very clear while planning your wedding that this is the amount of people who you want to attend and this is the amount of people each person is allowed to invite. Make sure you are strict with this rule and do not bend the wire for anybody as this could cause problems later on in planning.

4. When you start to figure out exactly who you will be inviting create an excel sheet on your computer with your guest’s names and addresses so you are fully prepared and organized. You want to make sure to confirm everyone’s information before sending out the invitations as well.

5. Sometimes you may be caught in the ‘ Should I invite them? Or should I not invite them’ process, which does happen a lot. If you do come across this always remember this questionnaire process and always follow it, as it helps you determine if they should be invited to the wedding. I find it very helpful, and always ask my clients these questions to ensure that they are inviting the right people.

Whom-To-invite

 

6. When you are sending out your invitations and response cards, please make sure to either number each response card, put the names of the people on them, or take a black light marker to mark each response card. This will help you in the case that people do not include their names when sending back the response card, which does happen. Or if you have a number of family members with the same first name and last name, so you will know which exact person has sent the RSVP back to you.

7. In the case where you would like to invite co-workers, it is common courtesy if you are inviting one to invite them all. Unless, you have one friend whom you are very close with at work then you can just invite them, given that they do not make it obvious to your other co-workers on their invite. Sometimes bride’s do not like to invite co-workers as they do not like to mix business with pleasure and like to keep it separate. Inviting co-workers is totally up to you and your fiance, there is no rule that says you must invite them.

These tips come in handy when creating your guest list, be sure to make a note of them and keep them close by when planning your guest list. If you require any advice or any services please visit our website http://www.eventsbynatasha.ca and contact us at info@eventsbynatasha.ca, we would love to hear from you.

Until next time!

Natasha

Head Planner and Owner

Events by Natasha

http://www.eventsbynatasha.ca

We Need Your Help!!!

The Events by Natasha team needs your help into determining what type of e-book we should create. Is there something particular that you do not see in a Wedding or Event planning book that you would like to see? What are some tips that you could give us in our brainstorming process? What type of ebook would you prefer to have based on wedding and event planning? Would you pay money for one? How much? Please let us know your answers to these questions, and any other answers you have for us.

We look forward in hearing your answers! 🙂

 

WEDDING PLANNING CONTEST- EXTENDED

Thank you to all the brides who entered our $500 off full wedding planning package with us. We would like to extend our contest until Sunday Jan 20th at 1:00pm EST. So get your e-mails in to info@eventsbynatasha.ca and let us know why YOU should win $500 off a full wedding planning package with Events by Natasha. Natasha will choose the best story and the winner will be announced Monday Jan 21, 2013. In order to redeem this prize: you will have to hire us for a full wedding day planning package for your wedding and you must reside in the Ontario region. We are having a blast reading the e-mails and can’t wait to read more. Tell all your friends and family about this great contest!!!

 

http://www.eventsbynatasha.ca

info@eventsbynatasha.ca

http://www.frugalgirlevents.com/bridal-show-2013.html

http://www.frugalgirlevents.com/bridal-show-2013.html

We are very excited to be a vendor at this year’s frugal girl’s Bridal Show on Feb 10th. The bridal show is at Crowne Plaza Toronto Airport Location between 11am-5pm, it is a FREE event for all brides. Click the link for more information. We look forward in seeing you all there and don’t forget to stop by our booth for a valentine’s day treat 🙂

 

 

Tips On Finding The Perfect Bridesmaid Dress

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Choosing the right dress for your bridesmaids might be just as hard as finding the perfect gown for you. You want to make sure you find the perfect dress so no stress is put on your bridesmaids; you also want to make sure that everybody looks good and feels comfortable wearing the dress. Here are some tips for finding the perfect bridesmaid dress:
1.Remain a best friend- The worst thing that you could possibly do is ask your best friends to be a part of your big day and then turn them into fashion victims. Do not choose a dress that is hideous and nobody would wear just so you will stand out and look better, and don’t choose colours or dresses that will make your bridesmaids look heavy or non-attractive.
2.Choose the right style- You want to make sure the bridesmaid dresses complement your wedding gown, so take your time when you are choosing the right ones. Find a feel that is similar to your wedding gown but doesn’t look similar, you want to make sure that you do stand out.
3.Small, Medium, Large- You have to keep in mind that one size DOESN’T fit all, find a style that flatters all types of sizes and body shapes. You don’t want anyone feeling uncomfortable wearing a dress that looks like its a size smaller for them. Keep in mind: A-line dresses and empire waists look good on most body types.
4.Colour- Choose colours that you think will look good on your bridesmaids, keep in mind their skin tones and hair colours. Fairer complexion ladies will look good in pastel hues, however, darker complexions will not.
5.Re-use: You want to make sure you find the perfect bridesmaid dress that your friends can wear again, nothing is worse than spending money on a hideous dress that you wouldn’t be caught in again.
6.Money is a thing: Remember when you are searching for a bridesmaid dress to take into consideration everybody’s budgets. Sometimes people can’t afford to spend $500.00 on a dress. Make sure you discuss with your bridesmaids what they feel comfortable spending, unless you would like to cover the cost of their dresses.
7.Take them along: Invite a few bridesmaids or just your maid of honour to go bridesmaid shopping with you, and extra opinion will be very helpful. Try not to invite everyone at once as it will become more stressful and harder to make a decision. Why not search for dresses that you favour prior, and send out some pictures to your bridesmaids to gain their opinions.
8.Help!!!: Don’t try to control the whole thing yourself and turn into a bridezilla. Ask your maid of honour to help you be in charge of organizing this purchase. Have her get everybody’s opinions and write it all down on a list, incorporating sizes and colours that will flatter each girl.

Make sure through this whole process you are remaining calm and having fun. After all these are your best friends and you choose them to be a part of your day for a reason.


I originally posted this article on http://www.marketplaceweddings.com/blog/category/from-natasha-to-you/ in April 2012. I wanted to share it with the brides, because I think it is very informative.

Until Next Time!
X-O-X-O

Natasha
Events by Natasha
info@eventsbynatasha.ca
http://www.eventsbynatasha.ca

Photosource: http://www.weddingobsession.com